2024 Call for Proposals for the Organization of Scientific Events – ROUND 2

[Call for Proposals] - Published on February 27, 2024 under Research Centers, Research Units

The University of Montpellier, through its Research Cluster, is awarding special grants to support scientific events led by its research units and held between July 1, 2024, and January 31, 2025, in the Occitanie region, whether they take place in person or via videoconference.

Submission deadline: March 17, 2024

Applicants should contact their Research Centers to complete the application form and submit it to the director of the research center.

The special grant awarded may be up to 3,000 €.

Target audience: An event organized by a tenured Professor, researcher, or research engineer who is a member of a research institution accredited byUM.

Call for Applications

Application deadline: March 17, 2024

Background

This call for applications follows the University of Montpellier (UM)’s “Special Grant for the Organization of Scientific Events” campaign, which was previously managed by the DRED. This call is now coordinated by each Research Cluster. Subject to the approval of the 2024 budget by theUM Board of Directors, the Research Cluster will have approximately 5 k€ available in 2024 to provide financial support for scientific events organized by members of the Chemistry Cluster.

Two calls for applications are scheduled: one in the fall of 2023 and one in the spring of 2024 (this call), regardless of when the event is held, noting that applications cannot be retroactive. The job titles listed below in this document refer equally to both men and women.

Application and Selection Process

Applicants will complete the application form and submit it to the director of their research institution for signature.
The directors of research institutions are responsible for forwarding the applications by email by March 17, 2024.
Each application must be a single PDF file titled: “Laboratory Acronym_Applicant’s Name.”

Applications will first be reviewed by the Research Cluster’s Executive Board and then forwarded to the Cluster Council for its opinion. The results will be communicated to the applicants. Funding will be allocated following deliberation by the Chemistry Cluster CouncilUM Research UM Research CommissionUM must be used before the December 2024 fiscal year-end. No carryover of funds will be permitted.

Amount of Funding

The amount of funding allocated may not exceed €3,000 per application.

Eligibility Criteria

Event held between July 1, 2024, and January 31, 2025.

Event organized by a Professor, a researcher, and a tenured research engineer who is a member of a research organization affiliated with the Research Cluster.
Event taking place in Occitanie, either in person or via videoconference.
Invitation of speakers of regional, national, or international renown.
Reduced registration and participation fees for master’s and doctoral students, where applicable.
Submission of the report on the use of funds for projects funded during previous campaigns.

Eligible expenses:

Contribution to the logistical organization of the event.
Invitation of nationally or internationally renowned speakers.
Tuition reduction for master's and doctoral students.

The following are not eligible:

Laboratory seminars, training sessions, or thematic workshops.
Applications that have already received funding under the first call for proposals are not eligible

Selection Criteria

The impact and scope of the scientific conference.
The number of participants and the duration of the event.
The scientific topics addressed must be related to one of the Chemistry Cluster’s research areas.

Everyone’s attention is drawn to the need to promote gender parity on the organizing committee and among invited speakers, taking into account national representation in the relevant field (the indicators are available starting on page 39 of the MESRI document). > Higher Education and Research: Toward Gender Equality?

Commitment by the holder

Include the logos of the Research Cluster and the University of Montpellier in all documents related to the event.
Please email a financial report and a brief summary to the Chemistry Division no later than two months after the event, using the template provided with the notification letter. This report is mandatory and may be used in theUM communications materials.
Adopt an eco-friendly approach and limit the use of promotional items.
In organizing the conference, adhere to the values and principles of scientific integrity set forth in the National Charter of Ethics and Research Professions and the UM Charter of Scientific Integrity.
When publishing the proceedings of the event and, where applicable, any related journal articles, comply with the provisions regarding open science and the Law for a Digital Republic (open access publication). If the publisher authorizes it, the project leader will deposit the full text of the conference proceedings in the UM open archive. If the publisher does not allow this deposit, the project leader will ask the authors from UM laboratories UM deposit the full text of their papers in UM.
Ensure that organizers and participants follow the health guidelines in effect at the time of the event.