Call for proposals 2024 for the organization of scientific events – WAVE 2

[Call for projects] - Published on February 27, 2024 in Research centers, Research structures

The University of Montpellier, through its Research Center, is awarding exceptional grants to support scientific events organized by its research structures between July 1, 2024, and January 31, 2025, in Occitanie when they take place in person, or via videoconference.

Submission deadline: March 17, 2024

Applicants must contact their Research Centers to complete the application form and submit it to the director of the research facility.

The exceptional grant awarded may be up to €3,000.

Target audience: event led by a Professor, researcher, or tenured research engineer who is a member of a research organization accredited by the University of Montreal.

Call for applications

Deadline for returning applications: March 17, 2024

Background

This call for applications follows on from the University of Montpellier (UM) campaign "Exceptional funding for the organization of scientific events," previously managed by the DRED. This call is now coordinated by each Research Cluster. Subject to the approval of the 2024 budget by the UM Board of Directors, the Research Cluster will have approximately €5,000 available in 2024 to provide financial support for scientific events organized by members of the Chemistry Cluster.

Two calls for applications are scheduled: one in the fall of 2023 and one in the spring of 2024 (this call), regardless of the date of the event, bearing in mind that applications cannot be retroactive. The positions mentioned below in this document are open to both men and women.

Application and selection process

Applicants will complete the application form and submit it to the director of their research organization for signature.
The directors of research facilities will be responsible for forwarding the files by email before March 17, 2024.
Each application shall consist of a single PDF file titled: "Acronym Laboratory_name of the principal investigator."

Applications will be reviewed in advance by the Research Cluster's executive committee and then forwarded to the Cluster Council for its opinion. The results will be communicated to the applicants. Funding will be allocated after deliberation by the Chemistry Cluster Council and the Research Commission and must be used before the financial year-end in December 2024. No carryover of funds will be possible.

Amount of funding

The amount of funding allocated may not exceed €3,000 per application.

Eligibility criteria

Event organized between July 1, 2024, and January 31, 2025.

Event led by a Professor, researcher, senior research engineer, or member of a research organization affiliated with the Research Cluster.
Event taking place in Occitanie, in person or via videoconference.
Invitation of speakers of regional, national, or international renown.
Reduction in registration and participation fees for master's and doctoral students, where applicable.
Submission of reports on the use of funds for projects financed during previous campaigns.

Eligible expenses:

Contribution to the logistical organization of the event.
Invitation of nationally or internationally renowned speakers.
Reduced registration fees for master's and doctoral students.

The following are not eligible:

Laboratory seminars, training courses, or thematic schools.
Applications that have already been funded during the first call are not affected.

Selection criteria

The impact and scope of the scientific event.
The number of participants and the duration of the event.
The scientific topics addressed must be related to one of the research areas of the Chemistry Cluster.

Everyone's attention is drawn to the need to promote gender parity in the organizing committee and among guest speakers in terms of national representation in the field concerned (indicators are available from page 39 of the MESRI document). > Higher education and research: towards gender equality?

Carrier's commitment

Include the logos of the Research Cluster and the University of Montpellier in all documents relating to the event.
Send a financial statement and a short report, using the template provided in the notification letter, to the Chemistry Department by email no later than two months after the event. This statement is mandatory and may be used in UM communications.
Be environmentally responsible and limit the use of promotional items.
Respect, in the context of organizing the conference, the values and principles of scientific integrity set out in the national charter of ethics and research professions and the UM's charter of scientific integrity.
Comply with the provisions relating to open science and the Law for a Digital Republic (open access publication) when publishing the proceedings of the event and, where applicable, any extensions in journals. If the publisher allows it, the project leader will deposit the full text of the conference proceedings in the HAL-UM open archive. If the publisher does not allow this deposit, the project leader will ask the authors from UM-affiliated laboratories to deposit the full text of their papers in HAL-UM.
Ensure that organizers and participants comply with the health guidelines in effect at the time of the event.